ABN 18 754 002 095

Incorporating the American Guild of Organists (Sydney Chapter)


GPO Box 2348  Sydney  NSW  2001


Telephone: (02)9476 1530 (private)  Email:

                            Patron: Dame Gillian Weir


Dear Member,




Notice is hereby given under the provisions of the Associations Incorporation Act 1984 of New South Wales that the Annual General Meeting of the Organ Music Society of Sydney Incorporated will be held on Sunday 16th November, 2008 at 2.00 pm at Shore, Sydney Church of England Grammar School, William Street, North Sydney.


The meeting, as always, is important as it gives you, the member, the opportunity to have your say in the conduct of, and to elect committee members to enable the smooth running of the Society.


A nomination form and a proxy form are included as a loose-leaf with this notice. Forms are also available on our website, together with the rules of association. Your nomination for a position on the committee is encouraged and you are urged to consider completing and returning that form. Please complete and return the proxy form if you are unable to attend the meeting. Forms should be addressed to the Secretary at the above postal address and mailed within the prescribed time.


Under the Rules of Incorporated Associations for the election of members, nominations of candidates for election as office-bearers or as ordinary members of the committee:                                 

                        (a) must be made in writing, signed by two members of the association and accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination), and

                        (b) must be delivered to the secretary of the association at least seven days before the date fixed for the holding of the annual general meeting at which the election is to take place.


The committee is to consist of:                         (a) the office-bearers of the association, and

                                                            (b) five (5) ordinary members.


The office-bearers are to be:                (a) the president,

                                                            (b) two (2) vice-presidents,

                                                            (c) the treasurer, and

                                                            (d) the secretary.


Under the Rules of Incorporated Associations the appointment of proxies must follow the following guidelines:

·     each member is to be entitled to appoint another member as proxy by notice given to the secretary no later than twenty-four hours before the time of the meeting in respect of which the proxy is appointed

·     the notice appointing the proxy is to be as set out in the form included with this notice.


The business of the AGM will include:

            (a)        confirmation of the Minutes of the last preceding Annual General Meeting, held  on Sunday 7th October, 2007,

            (b)        receipt of the Committee Report on the activities of the Society during the last preceding financial year,

            (c)        receipt and consideration of the Audited Financial Statements presented by the Treasurer,

            (d)        election of Office-bearers including the President*, the two (2) Vice-Presidents, the Treasurer, the Secretary and five (5) ordinary committee members to control and manage the affairs of the Society in the next twelve months,

(e)            receipt and consideration of the Annual Statement,

(f)              proposal of a Special Resolution to change the objects or rules of the association: in this instance** to change the nomination of membership form set out in Appendix 1 to the Rules,

(g)            re-election of Dame Gillian Weir as our Patron, and

(h)        any other business.

* Under the Society’s rules, the President may be elected for a maximum of three (3) successive terms. The current President was elected at the Annual General Meeting in 2007 and is thus eligible to stand for that position at this AGM.

** The form delivered with the Rules has been extant for some time. Committee has reviewed the matter and desires to make changes for reasons of administrative convenience and to ensure that information is captured to enable the best running of the Society’s affairs.


At the conclusion of the business meeting, afternoon tea will be served.


Signed: G. A. Lloyd  1st September, 2008


Geoffrey A Lloyd

(Honorary Secretary and Public Officer)



Following the AGM, there will be a presentation (commencing at 2.45 pm) by Daniel Moult (St Peter’s, Eaton Square), including a DVD/lecture, short intermission and a recital on the newly enlarged organ in the School Chapel.


As well as to members and their guests, Mr Moult’s programme will be open to the general public. The Society has found it necessary to make an entry charge on this occasion. Rates are: General $20, Seniors Card $15, Member, Pensioner, University Student $10, School Student $5.

Proxy Nomination Forms can be downloaded here, printed out, completed and posted to the Society in time for the AGM.